Advising Database Meeting Notes – March 10, 2011

1. User Defined Preference for information blocks are possible




• Customizing the default screen to have the information you use the most, appear on the first screen


• Information would be in blocks on two pages (Left, Right, Top, Middle, and Bottom)




2. Estimates from Urban Insight (15-17hrs) --- RE: Shared information screen for all departments




• Preferred Name – 3hrs


• Assigned Advisor/Department Contact – 4 hrs


• Enrollment Status – 6.5 hrs (+2 for admin input list)




• Would display drop down menu selection with pre-approved notation and semester applicable for all to see


• Example: 20093: Study Abroad, 20101: LOA




• Proposed Follow-up tag – 1.5 hrs




• A tag that each user could place on students for follow-up


• Discussion resulted with the idea of marking comments under Advising tab, for the system to email user on calendar selected date for follow-up.


• Unsure whether the notification could be for individual user, or would be seen system-wide


• HMJ will connect with programmer for estimate and possibilities




• Made decisions to also request additional quotes for long-discussed features
  
  
  
  • Separating all 'Announcement' emails to another tab
  
  
  • Adding email signature to user settings
  
  
  
  


3. Budget




• January = 19.75


• February = 3.25


• 57 hours available for March/April




4. Survey – designed to collect information on usage and user knowledge to help define next updates and also to collect feedback on recent updates as well as need for additional user training.




• Chris Noll made rough draft and we discussed format


• Agreed to make edits and distribute survey before next meeting


• Combine items in How often do you use this function? with How familiar are you with each function (radial button scale)


• Does this function need updates? (check box)


• Will you attend a training session on a specific function? (check box)


• Discussed the idea of creating training videos for tips or having live sessions.




5. Next Meeting – TBD




• Topics




• Continued Discussion on Survey


• Programming Estimates


• Results on splitting Student Profile into two pages